Data Request Procedures

AThe MCA is frequently approached by external stakeholders with requests for examination information, data for research and examination preparation purposes. As best as possible, the MCA endeavours to fulfill these requests; however, it is important to note that only certain information can be shared. For example, the MCA may be able to share further information explaining the Report to the Dean publications with university representatives; however, examination content is not available to external parties.

Data request

To request examination information and/or examination data, a data request form must be submitted online to the MCA’s Psychometrics and Assessment Services (PAS) team. Completed data request forms must be accompanied by proof of ethics approval and proof of a completed peer-review process. These documents should be uploaded to the data request form at the time of submission. If the request is approved by the MCA, there will be a cost-recovery fee (minimum of $280) prior to the release of any information. The exact fee will be communicated in advance and payment must be made in full prior to the start of any work required.

Confidentiality agreement

When a request is approved, provision of information may be subject to the signing of a confidentiality agreement for obtaining MCA data which prohibits the information from being used for purposes other than the approved purpose and may require the information to be kept confidential. Should the use of examination information or examination data result in any publications/presentation, they must be approved in writing by the MCA prior to dissemination.

Please note that the initial review of any request may take several weeks to complete. The individual requesting the information may be asked to clarify certain aspects or provide additional information prior to proceeding. The outcome of the review will be shared and, should the request be approved, the MCA will work with the individual or institution to determine appropriate timelines on a case-by-case basis. Finally, there is no guarantee that a request will be granted.